Performance trends

Why is this measure important?

Inappropriate releases whether delayed or premature can have public safety implications as well as increased liability for the county and negatively impact the lives and constitutional rights of those committed to our custody.

Factors contributing to current performance

  • DOCR processes over 31,000 records of commitment and release annually from the District Court, Circuit Court, Parole and Probation authorities. All 4 cases this fiscal year were commitment calculation and interpretation errors (2 premature/2 delayed).
  • The calculation and verification of release is a complex process requiring the review of legal documents, primarily in paper form, and electronic records. Implementation of the Justice Reinvestment Act (October 1, 2017) has further contributed to complicated sentence calculations.
  • DOCR uses a multi-step verification process to assure accuracy, but on occasion, errors may occur, as this remains a primarily human driven process.

Factors restricting performance improvement

  • FY19 will see the implementation of the automated sentence calculation module of JMS. At this time, sentence calculation relies heavily upon automated services and human calculation. The Correctional Records Technician position frozen for FY18 and remains frozen in FY19.

Performance improvement plan

  • DOCR and DTS have built a Jail Management System (JMS) that is specific to the need and operation of a full service correctional system with pretrial, traditional incarceration and pre-release responsibilities. The sentence calculation will be released in October of 2018.
  • Continue to seek OMB approval to fill the vacant correctional records specialist- sentence dimunition. The position is in DOCR's Records Division.